Implementing Dext Prepare into your Finance Function

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Dext Prepare, formerly Receipt Bank, often creates significant time and money savings for business owners by cutting down on the paperwork involved with filing receipts for expenses. Josh Smithurst, our Cloud Accounting Technician, goes through some of the benefits of using Dext Prepare within your Cloud Accounting.

All too often we see owners of fast-paced SMEs having their attention distracted away from growing their business and instead focused on finding, collating and sending off receipts and invoices. Dext Prepare simplifies the process of filing receipts and enables a much more efficient client-accountant relationship, as well as being more secure and accurate than manual filing. All of this allows our clients to focus more of their time on their core business goals.

Since using Dext Prepare with clients, both the firm and our clients have found the following benefits:

Time Savings – (minimal) data entry

Instead of spending days searching through scraps of paper and then entering the data manually when VAT deadline day looms, scan receipts in seconds from your mobile as you receive them, no matter where you are.

More Secure

We realise that many of our clients travel regularly and don't always want to be carrying round a folder full of receipts. Whilst paper-based files can be stolen or go missing, storing your documents on a cloud accounting app means your documents are encrypted and backed-up.

Also, as it is all stored digitally, this means less actual storage space is needed, saving businesses a major expense.


Dext Prepare can be integrated into the leading cloud accounting platforms, such as Quickbooks, Xero and Sage, allowing for automated data entry and transaction matching and enabling fast and accurate reconciliations. Dext Prepare also seamlessly works alongside Freeagent, KashFlow, Twinfield, Gusto, WorkFlowMax, PayPal, Dropbox and Tripcatcher.

Never lose out on expenses

We have found that clients who use Dext Prepare tend to file more receipts, as the process with Dext Prepare is easy, instant and uncomplicated when compared to traditional filing. In turn, this can bring down your tax bill significantly.

Real-time insights

By using Dext Prepare, you and your accountant have access to real-time information about your expenses and tax savings, helping you to plan ahead and fully understand your tax liability.

More efficient client-accountant relationship

Your accountant can access your receipts as soon as they are uploaded, helping to enable instant reconciliations. By linking Dext Prepare to your cloud accounting applications, it provides information that can be used to make predictions and strategic decisions in order to plan ahead when saving for your tax bill.

If you would like more information on how to integrate Dext Prepare to your cloud accounting software or how it can improve your business' efficiency, please contact the team on 0115 9555500 or email

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