Put your expense claims on Receipt Bank

Tom Leigh from our accounts department discusses automated bookkeeping for every business.

Are you fed up with paper, data entry and spending too much time on bookkeeping? Receipt Bank lets you work smarter, grow faster and go further. This bookkeeping technology is used by companies of all sizes and allows you to create an expense claim quickly and efficiently. Which is beneficial for both employees and employers when it comes to claiming back expenses.

Within the expense report, you can submit photo evidence of your receipts. Receipt Bank uses the documents to extract key information and create the claim that gets submitted to your employer for approval. Here are just some of the advantages of the technology, which can be easily accessible via desktop, laptop, tablet and smartphone:

• Automatically analyses uploaded invoices to identify the correct amount of VAT to claim
• Encourages you to upload copies of receipts/invoices as soon as you get them – avoiding loss or damage
• Helps you go paperless, saving time and money
• Offers support with foreign currency
• Comes with added security through safe and compliant cloud storage
• Minimises the time it takes to enter data

All your invoices are stored in one place, so you don't need to send them to us. You have access to them via the Receipt Bank portal. What's more, you can ask your regular suppliers to add your Receipt Bank email address to your account, so that invoices are automatically captured when they're emailed to you.

How to create an expense report

The first step to creating an expense report is to upload the invoice to Receipt Bank. The easiest way to do this is via the app. All you need to do is take a photo of the receipt and press submit.

Once the receipts are in Receipt Bank, go to Receipt Bank online (https://app.receipt-bank.com/en/login), where the items will appear in the 'inbox' tab. Select the items that need to be added to the expenses report. Click 'Add to expense report' in the black toolbar. This will then allow you to create a new report or add to an existing one. Click 'add' and the report will be created and available to edit and publish from the 'expense report' section.

How to edit existing expense reports

To add expenses to existing reports, follow the above steps. Once you have clicked 'Add to expense report', click add to 'existing report'. The invoices will then be added to the existing report that you have selected.

To remove items from the report, access the 'expense reports' tab. Click into the expense report you wish to edit. Click the red cross next to the items you wish to remove. This will move the invoice back into the 'inbox' tab.

Send for approval

Once the report is complete, it can be submitted for approval by clicking the 'Submit for Approval' button on the black toolbar. This will allow you to assign a person to approve the expenses. The report will be marked as awaiting approval. The person who has been selected to approve the expenses will be notified to log in and will choose to approve or edit the report. After the report has been approved, it can then be published to an integrated software package such as QuickBooks, Xero and Sage.

Using this feature in Receipt Bank is an easy way for employees and employers to manage claims. It is also a very handy way to store the receipts, as they will be kept digitally. This could be the perfect system if you are trying to go paperless. It also provides a quick way to sort out expenses claims.

Page Kirk are proud to be a Certified Partner of Receipt Bank. It means that when you work with us, you can rest assured you're working with Receipt Bank experts who can help you get the best out of the bookkeeping technology. If you need any further assistance with setting this up – or have any other queries – contact us on 0115 9555500 or email enquires@pagekirk.co.uk